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Contract of Private Package Tours

We offers Private Package Tours VS Group Scheduled Tours to our customers and this Contract is for only Private Package Tours. 

Part I. BOOKING CONDITIONS

THE BOOKING AGREEMENT

Sets out below are the terms and conditions of the booking agreement. Please read them carefully. When you submit a booking and we accept it through our issue of a confirmation invoice, a legally binding contract is made.When we receive a completed booking form, you (and any other person on whose behalf you book) agree to accept all of these conditions.

OUR COMMITMENT TO YOU

1. Registration

Confirmation letter (online voucher) of your successful booking will be sent to you within 3 working days of our receiving the fully completed booking form and deposit or full payment.

2. Our liability to you

We are responsible for ensuring that your travel arrangements are supplied as agreed before the booking. We take responsibility for the services that we provide as well as the services of our subcontractors. Exemptions are airlines accidents or delays, loss of luggage, or medical and customs regulation, for which we cannot take responsibility. Our liability is limited the total cost of your travel arrangements. We are also responsible for identifying any foreseeable risks associated with your holiday. Adventure travel, by its very nature, may carry greater risks than other holidays. We will do what we can to alert you and your companions to such risks and take steps wherever possible to ameliorate against them.

3. If we change or cancel your holiday

In the unlikely case that we have to make changes to your travel arrangements, we will notify you or your travel agent at the earliest possible date. We do reserve the right to make changes at any time due to circumstances which lie beyond our control. In the case of significant changes to your itinerary, you have the right to cancel your holiday and be fully refunded. If the changes increase the cost of your holiday, we will notify you and invoice after your acceptance of the difference in price. If the changes decrease the cost of your holiday we will also inform you and reimburse you the difference. No refund will be made to a participant, who is rejected by our trek leader for any of the reasons, set out below in Participation section (below), or who is unwilling or unable to complete the tour.

4. The effect of price increases

The prices quoted on our homepage are correct at the time of publication. We reserve the right to change any of the prices, services or other particulars contained on our homepage at any time before we enter into a contract with you. If there is any change, we will notify you before we enter into such contract, and seek your prior agreement to the changes.

YOUR COMMITMENT TO US

1. Participation

You and your companions will need to be in suitable physical condition to undertake the expedition as set our in your chosen itinerary and become fully aware of the possible risks inherent in adventure travel. You are responsible to paying for or providing for your own personal equipment, tips, airport taxes, the cost of visas, vaccination, additional food and drink, personal spending money, travel insurance, and any other activities or provisions not included in the itinerary. For the protection of all participants, our Trek Leader (guide) reserves the right to prevent anyone from taking part in the tour, or any part of it, where that person clearly displays insufficient ability or whose behavior potentially endangers the health and/or safety of other participants.

2. Documentation

Prior to the arrival TGM will make sure that you with:
a. Visa support and general information about passport and visa requirements.
b. Mongolian Fact File, Kit List, Frequently Asked Questions (FAQ) File.
If you have any medical conditions or special dietary needs you are responsible for informing us well in advance of your intended arrival. You must ensure that your travel documents, full passport, and visas are in order and will remain valid for the entire length of your stay in Mongolia. We are able to give general advice on these matters but such requirements are subject to change and we cannot be held responsible if you do not check current requirements before your departure.

3. If you cancel your holiday

Transfer & Cancellation dates are computed as of the date we receive your completed booking form and deposit. Our Transfer & Cancellation Policies apply in every instance.

Period before departure within /Which notice of cancellation is received by us/ Amount of cancellation charge
Minimum fee (non-refundable) 100 USD
15-28 days prior to departure 40% of the deposit
8-14 days prior to departure 60% of the deposit
7 days until day of arrival 80% of the deposit

Once we have started to provide our service i.e. from the point of your arrival in Mongolia, no refunds will be made for unused trip arrangements for any reason. There will be no refund given for unused hotel rooms, meals, sightseeing, trek days or any other charges once the trip has commenced. The cost is quoted as a package price and credits are not given for services not used.

4. If you change your holiday.

If you wish to change your travel arrangements in any way, after our confirmation invoice has been issued, for example, you choose a different departure date or change the hotel, we will do our best to accommodate these changes, but this may not always be possible. Please inform us about possible changes as early as possible. Any request to change your travel arrangements must be made in writing by the person who made the booking. If the cost of the trip which you had booked originally is higher than the cost of the new arrangement, the difference will be regulated according to our Cancellation Policy (see above). If the cost of the amended or new itinerary is higher than the original one, then the extra cost of the new travel arrangement will be invoiced with the addition of an extra administration charge of USD50.

5. If you have any complaint

If you have a complaint arising out of what we have agreed to provide for you please let us know at the earliest opportunity. If a problem arises during your trip, it is important that you advise the Tour Guide, Leader and the suppliers in the first instance who will endeavor to put things right. If your complaint cannot be solved locally you should advise us within 14 days of returning to your home country, in writing, with all other relevant information. Your letter will be given prompt attention. If you fail to follow this simple procedure we cannot accept responsibility, as we would have been deprived of the opportunity to investigate the matter and hopefully rectify any problem.

6. Insurance

It is essential that all passengers are fully covered with reputable travel insurance cover before setting out on holiday. Insurance must cover personal accident, medical expenses, loss of effects, repatriation costs and all other expenses that might arise as a result of loss, damage, injury, delay or inconvenience.

Part II. PAYMENT

We offer 2 different types of the payment schedule Deposit + Rest Payment VS Full Payment.

1. Deposit + Rest Payment

Deposit:

Deposit at time of the reservation. After you send us your booking form, we will send an email with invoice for the deposit payment. Exact amount of the deposit (depends the which tour itinerary and how many people etc) will be said via email to you. You can pay the Deposit via online through our secured online payment by credit card (We accepts only international Visa and Master cards). After we receive your Deposit we will send you your tour Voucher.

Rest Payment:

We have to receive Rest Payment before we start the services and reserve the right to cancel any reservation for which the Rest Payment has not been received at least 10 days before the start services. There is 2 ways to pay the Rest Payment. Bank Transfer or Cash Payment.

Bank transfer: You have also transfer deposited amount via SWIFT to our bank /Bank details below/, all bank charges are charged to the senders account. Then either scan and email or fax your transfer receipt to This email address is being protected from spambots. You need JavaScript enabled to view it. or send it by fax to (+976) 77041918

Cash: We are able to receive final payments in cash and will give you the receipt. If you are avoiding carry amount of cash, you can withdrew money from major banks of Ulaanbaatar and pay us (Our manager or guide can support you on this matter). In this case, you will need your password. Only international master, visa cards are acceptable. If you use other credit cards, please ask it from us in advance. As well as, you can withdrew cash mnt (Mongolian tögrög) from ATMs and we advise this method when customer pay us small amount. We recommend you use it if you pay us smaller amount of payment. 

2. Full Payment

We offer Full Payment Discount for our customers and it enable our customers save applicable amount of money by early paid full payment. Below is the schedule of the Full Payment:

Pay in full prior 10 months start the tour and SAVE 10%
Pay in full prior 9 months start the tour and SAVE 9%
Pay in full prior 8 months start the tour and SAVE 8%
Pay in full prior 7 months start the tour and SAVE 7%
Pay in full prior 6 months start the tour and SAVE 6%
Pay in full prior 5 months start the tour and SAVE 5%
Pay in full prior 4 months start the tour and SAVE 4% 
Pay in full prior 3 months start the tour and SAVE 3% (inside 3 months we use Deposit + Rest Payment)

If you want to choose this schedule, you have to inform it to us and please contact to This email address is being protected from spambots. You need JavaScript enabled to view it. or call to (+976) 70111918 (09:00 - 18:00 by UB time zone + 8) After we received your order for full payment, we will send you back an invoice. Then you can pay the payment via bank transfer (SWIFT) due to minimizing the transaction costs.

 

Bank detail:

Beneficiary’s Bank: GOLOMT BANK OF MONGOLIA, BRANCH NUMBER-1, ULAANBAATAR, MONGOLIA. Branch No. -1-
SWIFT: GLMTMNUB
Beneficiary’s account: 1105038824 USD 
Beneficiary: Alpha Buleg LLC (Tavel Gobi Mongolia is a commercial version of & wholly owned to Alpha Buleg LLC)

 

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